For Graduate Students

The OASIS Graduate Director maintains accurate records for COE graduate students. This includes all administrative forms related to graduate study. All graduate students are encouraged to read and keep a working copy of their particular degree level’s “Requirements/Program Planning Information” (see below). The information has been designed to assist graduate students in the steps and milestones required to achieve their degree. Located below are links to many of the forms graduate students will need to fulfill the requirements of their programs. Also included below are the current semester’s deadlines for particular forms to be submitted to OASIS.

The official method of communication at Florida State University is your FSU e-mail account. In order to stay informed and aware, you are required to set up and maintain your account and check it three times per week. If you choose to have your official FSU account forwarded to another e-mail account, you are still held responsible for all information distributed by the University to your FSU account.

Graduate Student Deadlines:

Electronic Forms Submission Processes

To use DocuSign to obtain signatures on the forms listed on this page, follow the login instructions below. Under each form on this page, you’ll see the order of signatures needed to complete the form.

1. Go to docusign.fsu.edu.
2. Sign in with your FSUID and password.
3. Click “New” next to the “Sign or Get Signatures” option.
4. To obtain signatures on a document, choose “Send an Envelope” and upload the applicable form.
5. Add all required signers (and FSU email) on the applicable fields.
6. Need more help sharing an envelope with other users in DocuSign? Click here or visit DocuSign’s support site.

Authenticated electronic signatures are required on forms. Authenticated electronic signatures are obtained via Adobe Sign or DocuSign submission to all required signers.

Under each form listed in the drop-down menus below, you will find the order in which applicable signatures are to be collected, as well as and the form submission workflow for that form. If you need assistance with completing a form, please contact your department staff.

College of Education Department Contacts

For Spring 2021 – Subject to change

Department Chairs

Forms requiring department chair signature must be routed to the applicable College of Education department chair listed below:

Department Staff

For assistance with form submissions, registration, or course offerings in the College of Education, please contact the appropriate department staff person listed below:

  • Athletic Coaching: Dr. Timothy Baghurst
  • Educational Leadership and Policy Studies
  • Educational Psychology and Learning Systems
    • Registration (all programs): Jennifer Walsh
    • Sport Psychology: Jennifer Walsh
    • Instructional Systems and Learning Technologies; Learning and Cognition; Measurement and Statistics:  Mary Kate McKee
    • Career Counseling; Counseling Psychology and School Psychology; School Psychology; Clinical Mental Health Counseling, School Counseling: Taneshia Toussaint
  • Sport Management: Jeff Hoh
  • School of Teacher Education
    • Curriculum and Instruction Ph.D. and on-campus MS and EdS programs: TBA
    • Curriculum and Instruction combined BS/MS pathway programs and online MS programs: Jeannie McDowell

Master's Students

Additional Forms for Master’s Thesis Students

  • MS/EdS Prospectus Clearance Form
    • Major Professor(s)* > Member 1> Member 2 > Additional Committee Members (if applicable) > Department Chair
      *Student initiates form completion and submission of form for signatures. The form is submitted to OASIS (Lisa Beverly) by the department for Academic Dean approval.
  • COE IRB Approval Verification Form
    • Major Professor(s)* > Department Chair
      *Student initiates form completion and submission of form for signatures. The completed form is submitted to OASIS (Lisa Beverly) by department or student.

Specialist Students

Additional Forms for Specialist Thesis Students

  • MS/EDS Prospectus Clearance Form
    • Major Professor(s)* > Member 1> Member 2 > Additional Committee Members (if applicable) > Department Chair
      *Student initiates form completion and submission of form for signatures. The form is submitted to OASIS via Lisa Beverly by the department for Academic Dean approval.
  • COE IRB Approval Verification Form
    • Major Professor(s)* > Department Chair
      *Student initiates form completion and submission of form for signatures. The completed form is submitted to OASIS via Lisa Beverly by department or student.

Doctoral Students

Doctoral Annual Evaluation Forms

Major Professor(s) > Student Signature
*Major professor(s) or department staff initiates submission of form for signature(s).
The department or student submits the form to OASIS via Bernadine Thompson.

Forms for All Students

  • Academic Advisor Form
  • Graduate Transfer Credit
    • Department Chair*
      *Major professor or department staff initiates submission of form for signature(s). Must include a copy of the official transcript. Department submits the form to OASIS via Lisa Beverly. OASIS reviews and submits to Registrar’s Transfer Evaluation staff.
  • Internal Credit Transfer
    • Department Chair* > Academic Dean via Lisa Beverly
      *Department staff initiates form completion and submission of form for signatures.
  • Directed Independent Study, Preliminary Research, or Supervised Research Form
    • Student Signature* > Supervising Professor > Department Chair
      *Student initiates form completion and submission of form for signatures.
      The form is retained in the academic department offering the course.
  • Request to Modify Course Credit
    • Department Chair > Academic Dean via Lisa Beverly
      *Department staff initiates form completion and submission of form for signatures.
  • Request to Register for a Course on S/U Basis
    • Major Professor* > Course Instructor
      *Student initiates form completion and submission of form for signatures.
      The department or student submits the form to OASIS via Lisa Beverly by email or DocuSign.
  • Request to Change Graduate Major
    • Current Advisor* > New Advisor > Student Signature > Academic Dean via Lisa Beverly
      *Department academic staff completes the form and initiates submission of form for signatures.
  • Request for Immediate Reinstatement After Academic Dismissal
    • Major Professor(s)* > Department Chair > Academic Dean via Lisa Beverly
      *Major professor initiates form completion and submission of form for signatures.
  • Late Course Drop Petition
    • Course Instructor > Student Signature
      *Student initiates form completion and submission of form for signatures. The student submits the form to OASIS via Lisa Beverly with Late Drop Form. Required for late Course Drops after 7th Week.
  • Late Add Form
    • Contact Department academic staff to request a late course add. Department Chair* > Academic Dean via Lisa Beverly (COE students only)
    • *Department academic staff completes the form and initiates submission of form for signatures.
  • Late Drop Form
    • Student* > Academic Dean via Lisa Beverly*Student generates late drop form in my.fsu.edu and submits the PDF form to Academic Dean via Lisa Beverly (COE students only). Contact Department’s academic staff for assistance.
  • Underload Permit
    • Academic Dean via Lisa Beverly
      *Student initiates form completion and submission for signature (via DocuSign or Adobe).
  • Overload Permit
    • Student Signature > Academic Dean via Lisa Beverly
      *Student initiates form completion and submission for signature (via DocuSign or Adobe).
  • Incomplete Grade Agreement
    • Student Signature > Course Instructor
      *Student initiates form completion and submission of form for signatures.
      The form is retained in the academic department offering the course.
      The academic department submits a copy of the form to OASIS via email.
  • COE Supervisory Committee Revision Form
    • Student Signature* > Major Professor(s) > Member 1 (if applicable) > Committee Member 2 (if applicable) > University Representative (if applicable) > Additional Committee Members (if applicable) > Department Chair > Academic Dean via Lisa Beverly
      *Department academic staff initiates form completion and submission of form for signatures.

FSU Graduate School

The Graduate School offers information on funding opportunities, news and events, electronic thesis and dissertation (ETD) guidelines, degree programs and certificate programs, fee waivers, as well as links to staff contact information, a searchable scholarship database, important forms for students and much more.

All Electronic Thesis, Treatise and Dissertation content, and information can be found on The Graduate School’s website: http://gradschool.fsu.edu/academics-research/thesis-treatise-dissertation.

Frequently Asked Questions

I have to drop/add a class, what do I do?

During the first four days of classes, students have an open add/drop period in which they can add and drop courses. Students are financially liable for any fees that appear on their schedule at the close of the add/drop period. After the add/drop period, the administrative staff is able to drop students’ courses through the SEVENTH week of classes, per University policy. After the seventh week of classes, courses may ONLY be dropped due to exceptional circumstances. Such courses will appear on the student’s transcript with the notation, “WD.” If students wish to drop a course after the seventh week of classes, they must contact the COE Graduate Director, Lisa Beverly.

I passed my prelim exam early in the semester, can I now add dissertation hours?
A student cannot add dissertation hours during the semester in which prelims are passed. However, as long as the prelim exam is passed by the end of the seventh week of the semester, he/she may swap out DIS hours for dissertation hours. DIS hours are the only hours that can be switched to dissertation hours. Please contact the COE Graduate for further information.

I passed my prelim exam after the seventh week of the semester and am now a doctoral candidate, but I cannot register for dissertation hours next semester.
Although you have passed prelims, you are not technically a doctoral candidate until your professor submits your grade at the close of the semester. This means that you will not be able to register for dissertation hours during your pre-registration window. Knowing that you are going to register for dissertation hours during the add/drop period at the beginning of the following semester, it is recommended that you build a schedule by simply registering for a course. On the first day of the add/drop period, you will add dissertation hours and drop the course. In doing so, you will avoid a $100 late registration fee.